Office Coordinator / Bookkeeper

Carmel, IN 46032

Posted: 05/03/2024 Industry: Construction Job Number: WD-11 Compensation: $50-60K

Job Description

Worthington Design & Remodeling, a remodeling construction company, is hiring a Bookkeeper / Office Coordinator in Carmel, IN.

 

OPPORTUNITY:

As our Bookkeeper / Office Coordinator, you will oversee the general administrative, bookkeeping, and HR functions in the office. Using your thorough communication and organizational skills, you will act as the liaison between departments and vendors to resolve issues or discrepancies with payables. Reporting to the Director of Operations, you will have an integral role within our dynamic team and our future growth.

 

KEY ACCOUNTABILITIES:

  • Manage accounts payable and receivable transactions, including email communications, bills, payments, job costing, invoices, deposits, management of vendor accounts, and reports.
  • Work directly with Project Managers on job costing reports, issues, changes, and approvals.
  • Collaborate with the Controller to maintain accurate and timely budgets, forecasting, and monthly financials.
  • Partner with our PEO (outsource payroll/HR firm) to coordinate HR functions including onboarding and offboarding of employees.
  • Coordinate maintenance vendors for our building facilities.
  • Serve as the liaison between employees and our mobile device management provider and keep track of all devices including laptops, mobile phones, etc.
  • Organize and maintain files and records.
  • Identify needs and assist with the management of special projects related to office administration, facilities, accounting, or HR initiatives.
  • Manage CRM entries and updates.
  • Assist with the planning and execution of company meetings and events.
  • Participate with the front desk rotation team to provide coverage for lunch breaks, appointments, or time off.

 

SUCCESS FACTORS:

  • Associate degree and 2+ years of bookkeeping experience, preferably with QuickBooks experience.
  • Construction industry experience is helpful.
  • Knowledge of Swizznet and Buildertrend or like-kind applications is preferred.
  • Proficient in Microsoft Office with strong data entry skills.
  • Attention to detail and the ability to produce work with a high level of accuracy and efficiency.
  • Strong critical thinking skills to identify issues or inefficiencies and help to resolve/improve them.
  • Customer service minded with effective communication skills among vendors, subcontractors, and employees.
  • Excellent time management skills and ability to multitask and prioritize work.
  • Utilization of skills and intuitive knowledge to operate technology for the purpose of enhancing productivity and efficiency.

 

COMPENSATION & BENEFITS:

Worthington Design & Remodeling will reward your bookkeeping talents with a competitive compensation package of $50-60K based on an 8:00 am - 5:00 pm. work schedule. Your comprehensive benefit package which includes health, vision, life, company vehicle, 401(k) with company match, paid vacation, holidays, and birthday time off. This is an in-office position, and our office is conveniently located in Carmel, IN.

 

COMPANY:
Worthington Design & Remodeling is a leading full-service residential design-build remodeling company.  Winning several awards for the best local remodeling projects, Worthington Design & Remodeling is one of the top residential design/remodeling companies in central Indiana. Homeowners throughout northern Indianapolis trust Worthington as their design/build remodeling partner.

 

If you are looking for a long-term stable opportunity, we encourage you to apply now!

 

To learn more about Worthington visit: http://www.worthingtonindy.com

 

Lauren Hasler, HR Consultant

Safari Solutions

search11@safarisolutions.com

 

 

office administrator / office manager / assistant bookkeeper / administration assistant / receptionist / office assistant / front desk / executive assistant / accounting clerk / accountant / accounts payable / accounts receivable / customer service


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About Carmel, IN

Ready to take the next step in your career? Explore our job opportunities in the vibrant city of Carmel, Indiana! Known for its charming atmosphere and thriving economy, Carmel offers a unique blend of cultural attractions, including the Palladium concert hall, popular galleries like the ArtSplash Gallery, and the Carmel Repertory Theater. With top-rated schools, beautiful parks like the Central Park and the Monon Community Center, as well as a diverse culinary scene featuring local favorites like the Mudbugs Cajun Cafe, Carmel provides an ideal setting for both personal and professional growth. Join us in Carmel today and discover all the opportunities this dynamic city has to offer!